The ability to run enjoyable and productive meetings is a skill that is not that difficult, but sadly not that common.
Regardless of whether a meeting is face-to-face, over video or even a teleconference - introductions at meetings are important.
People like to know who is who in the room (or on the call), where they fit in the big picture and what their role or involvement is in the meeting.
They also like to know that everyone else understands who they are and why they are there.
Introductions also help 'break-the-ice' and establish an initial form of communication that make it easier to transition into the topic of the meeting.
Here's 5 Fast Tips for meeting introductions (whether or not you are running the meeting):
1. Make sure that all the participants have been introduced to or know each other. If you're not sure if people do know each other they generally don't mind this being confirmed. When you do try and introduce two people who know each other quite well this often turns into a humorous/light-hearted moment - which is an ice-breaker in itself.
2. On a video-call or teleconference kick off the meeting by announcing who is in each location, their position or where they are from and why they are on the call. If you're a participant and not chairing the meeting - let the person running the meeting know if you don't know everyone on the call.
3. Introduce yourself! Don't be backwards in coming forward. You need to be proactive and establish yourself and let others know who you are. Always introduce yourself to anyone you don't know. Identify who you are, where you're from and what your role is in the meeting. "Hi, I'm Nicole from the Finance Department. I'm the accountant allocated to this project." Short and sweet. (Given it's unlikely you are a Nicole from the Finance Department who is an accountant - probably best if you substitute your own details - but you get the idea!!)
4. Shake hands if it's a face-to-face meeting. It's polite, professional and establishes rapport. Offer your hand first - it removes any uncertainty about whether the other person should offer their hand.
5. Identify relevant information when you introduce people to each other. For example, a brief explanation of their expertise, accomplishments or their role in the company. If you know anything the people have in common or joint contacts it's good to include those details as well.
Once the introductions are done - you can get down to business!
Have you got any other tips for making introductions? Let's chat...